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Business and Entities - Guide of Information Required

(Companies, CC, INCs, Trusts, Sole Props)

  • Cash Book or computer printout or USB of TRIAL BALANCE and DETAILED LEDGER of each entity in your group.
  • Investment Certificates, IT3 Certificates, CGT Certificates.
  • Section 18 (A) Donations Tax Certificates.
  • Details of all Directors or Trustees emoluments.
  • Details of the bank account of each taxpayer within your group.
  • LOGBOOK for each PRIVATE OWNED vehicle or company car used for business (This must reflect all business trips, opening and Closing KM, Cost Price of the Vehicle and its Registration number) - contact us for a template
  • VAT 201 Returns and working papers and VAT reconciliations if done.
  • Bank Statements for the year ended 28 February 2025 (we may not require if we have a detailed ledger).
  • List of Stock on hand as at 28 February 2025 and work in progress (if applicable).
  • List of Debtors and Creditors as at 28 February 2025 and list of bad debts.
  • Cash on hand as at 28 February 2025.
  • Copies of annual payroll schedules and Monthly Employees tax returns, EMP 501 recons and IRP5 certificates
  • Copies of new lease, rental, and Instalment Sale Agreements with finance houses (i.e. Stannic, Wesbank etc)
  • Fixed asset schedules for your business (clearly reflecting any new purchases) and a list of all your business Assets and Liabilities as at 28 February 2025.
  • Bank / Bond statements for the year ended 28 February 2025.
  • Learnership or Apprenticeships contracts with new and existing staff.
  • CGT MATTERS. Details of all capital assets disposed of during the year that may have Capital Gains Tax implications. (i.e., Property, shares, investments). Lawyers statement of account reflecting full details of any property sale during the year.
  • Details of all new assets or Investments that you may have purchased for your business (e.g., Cars, Houses, Flats, Shares, Unit Trusts).
  • Details of your home office if you are required to work from home.
  • Details (place and number of days) of any days out of town on business (local and overseas).
  • Details of bursary costs for staff or children of staff including yours (i.e., school and university fees).
  • Details of all related party transactions within your group such as rentals, interest, administration fees etc.
  • Details of any interest free loans to any Company or Trust in SA or abroad within your group that could have Section 7C donations tax implications.
  • Full details of any foreign investments and any income earned including shares held in any foreign company also indicate if any foreign company investment is a controlled foreign company (CFC).
  • Details of foreign business income and any foreign tax deductions (foreign tax credits).

Minutes authorizing Trustee/s (or Members/directors) to sign financials – contact us for a template.